Frequently Asked Questions
Everything you need to know about accident and incident reporting
📋 Is this accident report generator legally compliant?
Yes! Our accident/incident report generator follows the Factories Act, 1948, ISO 45001:2018 standards, and Occupational Safety and Health (OSH) Guidelines. The format includes all required elements for legal compliance. However, for complex incidents or legal matters, we recommend consulting with safety professionals or legal advisors.
🔒 Do you store my accident report data?
Absolutely not! All processing happens 100% client-side in your browser. We never see, store, or transmit any of your incident information. Your sensitive workplace data stays completely private on your device. No servers, no databases, no tracking.
⏰ When should I file an accident report?
According to the Factories Act, 1948, all workplace accidents and serious incidents must be reported within 24 hours. Near misses should also be documented promptly to identify hazards and prevent future accidents. Early reporting helps with investigation accuracy and demonstrates compliance with safety regulations.
❓ What's the difference between accident, incident, and near miss?
- 🚨 Accident: An unplanned event resulting in injury, illness, or damage. Examples: Worker falls and breaks arm, chemical spill causing burns.
- ⚠️ Incident: An unplanned event with potential for harm but no actual injury occurred. Examples: Equipment malfunction, minor spill contained quickly.
- ✓ Near Miss: A close call where an accident almost occurred but was avoided. Examples: Falling object narrowly misses worker, trip hazard noticed before anyone falls.
All three should be documented to improve workplace safety!
✏️ Can I edit the report after generating it?
Yes! Click the "Edit Report" button at the top of the generated report to go back and modify any information. You can regenerate the report as many times as needed before downloading or printing. All your form data is preserved during editing.
💾 What formats can I download the report in?
You can download the report as HTML (which can be opened in any browser) or save as PDF using the Print/Save PDF button (uses your browser's print dialog). You can also copy the entire report to clipboard to paste into Word, email, or other documents.
📝 What information should I include in the incident description?
A good incident description should include:
- What was happening before the incident (context)
- The exact sequence of events
- Environmental conditions (lighting, weather, noise, etc.)
- Equipment or materials involved
- Any safety equipment being used (or not used)
- Immediate aftermath and response
- Witness observations
Tip: Be objective and factual. Avoid blame or speculation.
🏭 Is this tool suitable for all types of workplaces?
Yes! This tool is designed for various workplace settings including factories, warehouses, construction sites, offices, retail stores, healthcare facilities, and more. The format is flexible enough to document incidents across different industries while maintaining compliance with Indian labor laws.
⚖️ Do I need to report near misses?
While near misses may not be legally required to report in all cases, documenting near misses is a best practice in occupational safety. Near miss reports help identify hazards before they cause actual injuries, demonstrate proactive safety culture, and are essential for ISO 45001 certification. Many progressive companies require near miss reporting.
💡 How long should I keep accident reports?
According to Indian labor laws, accident and incident reports should be maintained for a minimum of 5 years. Some organizations keep them longer for liability purposes. Store reports securely to protect employee privacy and maintain confidentiality. Digital copies should be backed up regularly.
🆓 Is this tool really free?
Yes! 100% free, no hidden charges, no premium plans, no credit card needed. Generate unlimited accident/incident reports for all your workplace safety needs. Our mission is to make workplace safety documentation accessible to all Indian businesses, from small enterprises to large factories.
🔍 What is root cause analysis and why is it important?
Root cause analysis identifies the underlying reasons why an incident occurred, not just the immediate cause. This helps prevent similar incidents in the future.
Common root causes include:
- Inadequate training or supervision
- Equipment failure or lack of maintenance
- Unsafe work procedures or missing safety protocols
- Inadequate PPE (Personal Protective Equipment)
- Fatigue, time pressure, or poor ergonomics
- Communication failures
Still Have Questions?
For workplace safety guidance, consult with certified safety professionals or your organization's safety officer.
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